Youth Exchange Forms
Inbound Forms
The following Forms need to be completed and returned to the District Office for each Inbound student: 
Host Family Certification and Process
  1. Identify the Host Family and then conduct an In-Home interview with all members of the Host Family. *Once the family has completed their application process you can then go into the Host Family records and complete the Interview Box located on the ESSEX YEO Portal.
  2. Host Family must complete the Host Family Application via the ESSEX Host Family Portal
  3. Host Families will be asked to supply 3 references while completing the Host Family Application. A link to complete the reference will be sent automatically to these people identified in the Host Family Application
  4. Host families will receive an email to complete background checks. Anyone living in the home over the age of 18 MUST complete a CBC. 
  5. Host Family Visit/Interview - Each family must have a documented visit/interview by the Club prior to the students placement. Click here for instructions.
  6. Host Family Orientation - East Host Family (1st, 2nd & 3rd), must attend a host family orientation. The family will need to sign an orientation form and the form should be submitted to the District office at Click here for the form.
  7. All host families MUST complete the PA clearances. Click here for instructions.  
  • Host Families cannot view the students application until they have been vetted and approved. (DOS regulation)
  • Host Families cannot receive compensation for hosting a student. (DOS regulation)
  • Inbound student cannot live with a relative (DOS regulation)
Volunteer Certification and Process
  • Complete and submit the Volunteer Application/Affidavit via the ESSEX Volunteer Portal
  • The people identified as References will be sent a link to automatically complete a reference
  • All volunteers will receive an email to complete a background check. This is an annual requirement. 
  • Access to the Dept of State Online testing will be sent automatically - annual requirement
NOTE:  YEO's cannot view the students application until they have been vetted and approved.  (DOS regulation)
Reference for Youth Exchange Officers:    
Orientation Materials
D7390 Specific Forms
The forms listed in this section are specific to District 7390 and are not part of the required forms for the Department of State audit.