As summer approaches and your club is planning exciting Rotary events, we wanted to share valuable event planning information. The U.S. Rotary Club & District Liability Insurance Program (U.S. Club Program) provides all U.S. Rotary clubs, districts, and Rotaract clubs with commercial general liability insurance and directors & officers/employment practices liability insurance, subject to policy terms and conditions.
Please share this information with your Event Chairs and Event Planning Committees.
Contracts may not be the first thing you think of when planning an event, but written agreements are an important part of event planning.
See the Insurance Portal for more information including:
Contract Best Practices - Loss Prevention Strategies - such as reviewing all contracts before signing, negotiating unfavorable terms, and more best practices.
Indemnification – how to protect your club and members.
Insurance Requirements – what insurance should a vendor carry and what to look for in an insurance provision.
Watch for the new video "How Agreements Make Events Shine” to be posted soon on the Insurance Portal.
Volunteers:
Provide training for volunteers and verify that volunteers understand their roles.
Ensure volunteers have appropriate equipment (e.g., reflective vests for roadside cleanups).
See Loss Prevention Strategies on the Insurance Portal for more resources.
Advise volunteers and members they should carry their own health insurance. The U.S. Club Program does not provide accident insurance for members and volunteers who are injured while working on behalf of your club.
Consult with a licensed insurance professional if your club would like to purchase accident insurance for your event.
Waiver and Release Agreement:
Require when participants and volunteers are actively involved in the event (e.g., walk, run, road clean-up). This helps protect your club in case of injury or property damage. The waiver should inform participants and volunteers of the risks associated with the event and release your club, foundation, and any other organizing parties from liability.
A legal professional can assist with drafting your waiver.
A sample waiver is available on the Insurance Portal. Refer to Loss Prevention Strategies.
Liquor Liability:
The U.S. Club Program provides liquor liability insurance, however,
If a liquor license is required, your club must have that license in place before your event.
Apply early to allow time for review and any necessary revisions – especially those clubs in Iowa.
For more information and additional recommendations, please visit the Loss Prevention Strategies section on the Insurance Portal.
The U.S. Rotary Insurance Portal is only for U.S. Rotary club and district and Rotaract club use. Please feel free to share the website, username, and password with others in your club or district, but please do not post them anywhere, as this is the exclusive source for all U.S. Club Program documents, forms, and other materials.
To reach Hylant with questions or to obtain an Additional Insured Endorsement: 1-419-259-2710 or rotary@hylant.com
Join Rotary District 7390 for a POSITIVE PEACE Community Workshop: Participate in building Positive Peace in our communities. This FREE workshop will be held on Saturday morning, May 31, 2025, at Central Penn College in the Capital Blue Cross Theater, 600 Valley Road, Summerdale, PA 17093.
Light refreshments will be available from 8:30 a.m. until 9:00 a.m. when the workshop begins, with coffee available during breaks. The workshop is expected to conclude by noon.
Dr. Hector R. Ortiz, Positive Peace Activator, North America and the Caribbean, and facilitator for the partnership between Rotary International and the Institute for Economics and Peace, will lead the comprehensive workshop as it focuses on practical steps for individuals and organizations!
Workshop objectives to understand the framework of Positive Peace and how it creates meaningful change in the community are:
Learn what Positive Peace is and why it matters: Positive peace goes far beyond the absence of conflict. It enhances attitudes, institutions, and structures that help societies flourish, through actions and programs that encourage understanding, promote equity, and foster social cohesion. Understanding the importance and process of Positive Peace can greatly enhance the profundity of one’s approach to peacebuilding, locally and globally, leading to peaceful societies.
Become familiar with Rotary’s seven areas of focus: Rotary International, a global humanitarian organization of 1.4 million members, addresses critical needs in society through service projects and initiatives. The seven areas of focus that address these key issues, and provide opportunities to improve them, help members make a difference in the world, in their communities, and in themselves.
Learn about the eight pillars of positive peace used by the nonprofit Institute of Economics and Peace to evaluate the attributes and effectiveness of nations and their state of governance. Those pillars, from a well-functioning government, with the free flow of information, to the acceptance of the rights of others, are key elements that contribute to Positive Peace. An analysis of all eight pillars will provide an understanding of steps to create a stable and just society. The global peace index, assigned to each nation by the Institute as a result of evaluating the eight pillars, has helped Rotary better understand the application and relevance of its areas of focus.
Plan steps to create Positive Peace in your organization and community: These steps will focus on actions that participants can implement to become peacebuilders—to make progress toward a safer and more secure community with decreased conflicts, domestically and globally. Specific steps, and a plan of action will provide ways to engage others in promoting peace through conflict prevention, and civic engagement.
This workshop is a great chance to get involved in tangible, meaningful changes, leading to Positive Peace!
The workshop is FREE, but please reserve your seat in advance by clicking here!
Rotarians in Picture left to Right: Dave Davies-Ed Wagman-Pat Joseph-Gary Lauer-Lynn Seifert-Norm Basso
Ed Wagman of the Rotary Club of York-North is the project Chairman of the cleanup along Greenbrier Road as part of PennDOT’s Adopt-a-Highway program. Through this program, we sign a three-year contract with PennDOT, during which we commit to cleaning a designated two-to-three-mile stretch of road twice a year—once in the spring and again in the fall.
The Rotary Club of York-North has been maintaining Greenbrier Road for about fifteen years now. We typically schedule cleanups in early spring before the foliage fills in and again in the fall after the leaves drop, which makes it easier to spot litter.
In addition to the road cleanup, The Rotary Club of York-North takes on several environmental initiatives throughout the year. Last fall, we helped plant vegetation in a rain garden along the rail trail and Route 30. We’ve also partnered with the Alliance for the Chesapeake Bay to plant trees. These projects align with Rotary’s broader goal of environmental stewardship and making a positive impact in our community.
Pat Joseph is the original founder of the Greenbrier Rotary Road Cleanup. Pat has always been a big environmentalist and saw this as a great opportunity to give back. It combines community service, being outdoors, and working together for a good cause.
Three local college students, Vandelyn Brown, York College of Pennsylvania;Beaudelson Elisme, HACC York; and Whitney Smyth, Penn State York, were honored at the Rotary Club of York’s March 19th meeting with the 2025 College Service Awards. These students were selected because they exemplify the Rotary International motto of putting service to others above one's own interests.
We are thrilled to invite you to join Kareem’s Mission for our Second Annual Autism Awareness Event on Saturday, April 19, 2025, from 1 PM to 4 PM at Central Penn College. This special occasion marks a significant milestone as we celebrate the grand opening of our Autism Center, a dedicated space designed to empower individuals on the autism spectrum and their families to thrive. Over the past year, Kareem’s Mission has been committed to creating a world where individuals with autism are seen, heard, and supported. Our mission is to raise awareness, provide resources, and foster a community where every person on the spectrum can live a fulfilling and meaningful life.
This year, we are calling on our entire community to come together in support of this mission. We need your help to fundraise, furnish, and equip the center so it can fully serve as a beacon of hope and empowerment for children with autism and their families.
Event Highlights:
Ribbon-cutting ceremony for the Center
Keynote Addresses from Community Leaders and Supporters
Opportunities to Donate, Partner, or Sponsor
Networking with Organizations and Individuals Passionate About Autism Advocacy
How You Can Support:
Attend the Event: Let us know if you’ll be joining us and how many members of your organization will attend.
Share Your Voice: If you would like to say a few words during the event, please let us know so we can add you to the agenda.
Donate or Sponsor: Whether you’d like to contribute now or at the event, your generosity will go a long way. You can also sponsor a room, help with furniture and equipment, or provide volunteers and interns.
Partner with Us: Together, we can amplify our impact and create lasting change.
We believe that “it takes more than a village to care for a child on the autism spectrum,” and now more than ever, we need our village to come together. Let’s ensure that every family in our community has the support they need.
Please RSVP by March 15th 2025 to confirm your attendance and share your interest in speaking, partnering, donating, or volunteering. Together, we can make a difference! We look forward to seeing you on April 19th and celebrating this exciting new chapter for Kareem’s Mission.
Past winners have been Mt. Joy and Elizabethtown - Minimum 3 rotary members of the same club so you can bring a non-Rotarian player to complete your foursome.
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